Docs / Lists

Filters, grouping and sorting

Narrow a list, group it and sort it.

Every list has the same toolbar: a search box, Filter, Group, Sort, the view switch, Save view, Save to My work and Show closed. All of it is kept in the page's address, so you can bookmark a filtered list or send it to someone and they see the same thing. On a phone, Group, Sort, the view switch and Show closed sit together under View, and Save view and Save to My work show as icons.

FiltersLink to this section

Open Filter in the toolbar to narrow the list. The menu stays open while you pick, so you can set several filters in one go and watch the list change behind it; click anywhere else or press Escape to close it. Once filters are on, the button counts them, like Filter (2). Which filters you get depends on the fields the project has:

• Project and Area, in lists across projects such as My work. Area offers the areas of the projects ticked under Project, or of every project when none is
• Assignee
• Status
• Priority
• Type
• Tag
• Due: Overdue, Today, Tomorrow, This week, Next 7 days and No due date
• Blocked, for issues waiting on open work through your instance's blocking link
• Gone quiet, for open issues nobody has changed in 14, 30 or 90 days
• Sprint, once an area in the list has sprints: current, next, no sprint or one of the latest

Clear filters in the menu removes every filter at once. It shows once a filter is on.

Several values and "or"Link to this section

Every filter except Blocked and Gone quiet takes ticks, and ticking more than one means any of them: Overdue and Today together list what's due today or earlier, and Status To do and In Progress lists both. Different filters always narrow together, so Assignee: Me with Due: Today means mine and due today. For anything else, such as "tagged urgent or due today", type a query in the search box, where or and parentheses work.

In a list across projects, Area, Status, Priority, Type and Due find each project's own field, whatever it's called. Due uses dates relative to today, so a saved list or view keeps meaning "today". Gone quiet counts its days from today in the same way.

Learn the query language from your filtersLink to this section

Turn into a query at the bottom of the Filter menu (once a filter is on) writes your chosen filters, and any words in the search box, into the search box as the YouTrack query they make, and closes the menu. The list stays the same; you can now read and edit the query by hand. See Search and queries.

GroupingLink to this section

Group splits the list into sections by Status, Assignee, Priority, Type, Area, Folder or Project, or not at all (No grouping). Lists group by status unless you pick something else. On the board, the grouping becomes the columns.

SortingLink to this section

Sort orders the list by Latest activity, Newest, Oldest, Title, Due date or Priority. On lists across projects, like My work's, Due date sorts by each project's own due date field. The toolbar shows the choice, like Sort: Latest activity.

Closed tasksLink to this section

Lists show open work only. Show closed adds closed tasks back; press it again (Hide closed) to hide them.

Your defaultsLink to this section

When the address doesn't name a view, grouping, sort or closed setting, the list uses your list defaults from Settings. A choice that matches your default is left out of the address, so a link you share still opens the way you set it, while your own lists follow your defaults.

Saving a listLink to this section

Save view keeps the list's search as a YouTrack saved search, pinned under Views (see Saved views). Save to My work keeps its filters, sort, grouping and view as a list under My work, for you alone (see My work).

Filtering and sorting run as YouTrack searches, so long lists page through correctly instead of only sorting what's already loaded.