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Default states
Suru Me's own list of states, and switching a project to it.
Suru Me has its own list of states, used in place of YouTrack's Submitted, Open, Fixed and the rest. Every project you make in Suru Me starts with it, and an existing project can switch to it whenever you like.
The list starts as:
| State | Counts as done | Colour | | ----------- | ------------------------- | ---------- | | Backlog | No | Grey | | To do | No (new tasks start here) | None | | In progress | No | Blue | | In review | No | Purple | | Blocked | No | Red | | Done | Yes | Green | | Won't do | Yes | Light grey |
A state that counts as done closes the task, the same as Closes the task in project settings.
Change the listLink to this section
Open Settings and go to Default states. YouTrack admins can:
- Rename a state, or recolour it with the dot on its left.
- Move it up or down. The order is the order lists and boards use.
- Turn Done on for the states that close a task.
- Pick Start for the state new tasks begin in. It can't be one that counts as done.
- Add a state, or remove one with the cross.
- Go back to the list above with Use Suru Me's list.
Press Save states when you're done. Everyone else sees the list without the controls.
The list is kept in YouTrack, in Suru Me's settings project, so it's the same for everyone on your YouTrack. Saving changes projects made from then on. Existing projects keep their states until someone applies the list to them.
Switch a project to the default statesLink to this section
- Open the project's settings and its State tab (the one marked Status).
- Press Apply default states.
- Check where each state's tasks will go. Each state is listed with its number of tasks and a best guess: Submitted and Open go to To do, In Progress to In progress, Fixed, Verified and Done to Done, and Won't fix, Duplicate, Obsolete and Can't Reproduce to Won't do. Anything else goes to the state new tasks start in. Change any of them.
- Press Apply and watch it move the tasks.
You only see the button if YouTrack lets you change the project.
The project gets a state list of its own, so if it shared its states with other projects, they keep theirs exactly as they were. The old states are archived, not deleted; Show archived on the State tab lists them. New tasks in the project start in the start state.
If it stops part wayLink to this section
Moving a lot of tasks takes a while, and YouTrack can refuse to move some (a workflow rule, say). Nothing is lost when that happens: every task is either in its new state or still in its old one, and the old states stay in the list until their tasks have moved. The dialog says how many tasks didn't move and names the first one. Fix the cause if there is one, then press Apply again, or open the dialog again later. It picks up where it stopped.
Other ways inLink to this section
AI assistants can do the same: default_states reads or changes the list, and apply_default_states shows where each state would go before it moves anything.